What is a Resignation Letter?

An employee’s resignation letter is an official letter sent to their employer informing them that they will be leaving the company. To put it another way, it’s an official way of leaving. The purpose of a resignation letter is to provide an official record of notice, include information about the employee’s last day, outline any next steps, and maintain a good relationship with the employer. To leave as professionally as possible, use CFI’s free resignation letter template. Writing Simple and Formal Resignation is a very important and mandatory part of the Job quitting process and the entire process ends with a resignation acceptance letter followed by getting an Experience letter and relieving letter from the employer. 

Resignation Letter

When it comes to resignation letters, the popular opinion is that the shorter the better. There is no need to go into great detail on why you are leaving. Instead, be honest, professional, and layout any pertinent details regarding the termination process.

Here are some Important tips for writing your resignation letter:

  • Be direct and to the point – mention that you are quitting in the first paragraph (or even the first sentence)
  • Be professional – do not use it as an opportunity to complain, insult, or criticize the company or other employees
  • Give notice of your last day – provide the specific date you are agreeing to work until
  • Provide information about the transition – you may offer to help find your replacement, or agree to finish certain projects and tasks before your last day
  • Proofread and spell check – be sure to thoroughly proofread the letter before submitting to make sure all information is accurate and there are no typos
  • Seek legal advice – depending on the nature of your position, you may wish to seek professional legal advice about your resignation process

How to use a Resignation Letter Sample

You may wish to use this resignation letter sample or template to help you efficiently write your letter.

To use this template effectively, follow these steps:

  1. Copy and paste the resignation letter sample into an MS Word Document, Google Doc, or email
  2. Add all your required personal details and contact information
  3. Rewrite the paragraphs with your own words describing your situation
  4. Proofread and spell check
  5. Submit the letter via email, mail, or in-person


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